Group travel
Many travellers. One calm plan.
Group trips for friends, families, clubs and celebrations: one shared itinerary, clear roles for who plans and who pays, payments split by link, and rooming sorted without a spreadsheet.
Group roles
Everyone knows what is theirs to do.
Most group trips stall on two questions: who decides, and who pays. Four simple roles answer both, and one person can hold more than one.
-
Organiser
Creates the trip, invites everyone, decides how costs are split and approves changes to the plan.
-
Co-organiser
Shares the organiser’s planning powers, so the trip never depends on one person’s phone.
-
Traveller
Sees the whole plan, suggests changes, and adds their own documents and preferences.
-
Payer
Pays for one or more people, such as a parent covering children. A payer does not have to travel.
| Permission | Organiser | Co-organiser | Traveller | Payer |
|---|---|---|---|---|
| See the full itinerary | Yes | Yes | Yes | Yes |
| Change the plan | Yes | Yes | Suggest | Suggest |
| Invite or remove travellers | Yes | Yes | No | No |
| Set how costs are split | Yes | Yes | No | No |
| Pay a share | Own | Own | Own | Those covered |
| See payment status | Everyone | Everyone | Own | Those covered |
| Submit passport and ID details | Own | Own | Own | Own |
| See other travellers’ documents | No | No | No | No |
A parent or guardian submits documents and consent for any traveller under 18.
Split payments
Fair shares, without the awkward messages.
The organiser picks the split
Equally, by room, by family, or custom amounts for anyone covering someone else.
Each payer gets their own link
A secure payment link for their share alone. Nobody passes cards or cash around the group.
Deadlines everyone can see
Deposit and balance dates are visible to every payer, with reminders before each one.
No silent releases
Seats and rooms are held only until each supplier’s deadline. Unpaid shares are flagged to the organiser early, never dropped quietly.
Paid is not the same as confirmed
Your share being paid is one status; each flight, room and transfer being confirmed by its supplier is another. You see both.
Andaman Islands · 5 nights · 6 travellers
Three ways to split ₹2,88,000
- Equally
- ₹48,000 each, six links
- By family
- Family of three ₹1,44,000 · couple ₹96,000 · one friend ₹48,000
- Custom
- Grandparents cover both children: ₹1,92,000 on one link, the rest ₹48,000 each
Indicative figures for illustration · live prices confirmed before anyone pays
Rooming list builder
Who sleeps where, settled in a minute.
Add names, add twin or triple rooms and assign each traveller. The count updates as you go and flags any room that is over capacity. Try it with your own group.
| Room | Type | Travellers |
|---|---|---|
| Room 1 | Twin | Ananya, Kabir |
| Room 2 | Twin | — |
| Room 3 | Triple | Meera, Rohan |
| Unassigned | — | Ira |
Adventure groups
Higher ground, together.
Trekking groups need more than a shared booking. The pace is set by the group’s slowest acclimatiser, and the paperwork multiplies by every person.
- Acclimatisation built in. Leh sits at about 3,500 m, and most people need a day or two there before going higher. Plan Ladakh.
- Permits tracked per person, with the documents each one needs.
- Guides and support staff sized to the group, and a fitness conversation before anyone books.
- Cover for trekking at altitude and evacuation. Compare travel insurance.
Group fares
When a group becomes a group booking.
Larger parties are booked differently by airlines, railways and hotels. Knowing the thresholds early saves the scramble later.
-
9
Seats per flight booking
Most airline sites and booking systems stop at nine passengers. Larger parties need a group request to the airline, with a quoted fare, a deposit and name deadlines.
-
6
Passengers per rail PNR
Indian Railways reserved tickets carry up to six passengers per PNR, and four on Tatkal. Bigger groups are split across PNRs and kept together where availability allows. Book trains.
-
~10
Rooms for a hotel group
Many hotels treat about ten rooms or more as a group, with a contract, a rooming-list deadline and dates when unused rooms are released. Explore stays.
FAQ
Group trips, sorted out.
How many people need a group booking on flights?
Airline websites and most booking systems accept up to nine passengers in a single booking. For ten or more, fares usually come from the airline’s group desk as a quote on request, with a deposit and set deadlines for names and full payment. We handle the request and show each deadline in your trip plan.
Can each traveller pay their own share of a group trip?
Yes. The organiser chooses how costs are split, equally, by room, by family or as custom amounts, and each payer receives a secure link for their share. Nobody has to collect money from friends or share card details.
What happens if someone drops out of a group trip?
Their share follows the cancellation terms of each part of the trip, which are shown before anyone pays. Some airline group fares allow a name change before the ticketing deadline, and a hotel may let a room be released up to a certain date. We show the organiser the options and their cost, so the rest of the group can decide.
Can the organiser see everyone’s passport details?
No. Each traveller submits their own documents, or a parent or guardian does so for a traveller under 18. Organisers see only whether each person’s details are complete, never the documents themselves.
How are rooms shared when the group is an odd number?
Usually with a triple room, where the hotel offers one, or a single room for one traveller with the single supplement shown as its own cost. The rooming list builder flags any room that is over capacity and anyone not yet assigned.
Groups
Gather everyone. We’ll keep it in order.
Reunions, weddings abroad, club tours and family yatras: one plan everyone can see, with the money and the rooms sorted in the background.